Constitution and By-laws Brigham Young Granddaughters Association
Current Constitution
(Revised 2022)
Article 1: Name The name of this organization shall be “Brigham Young Granddaughters Association.”
Article 2: Membership
Section 1: All direct female descendants of Brigham Young over the age of 8 are eligible for membership in this organization, including in cases of adoption.
Section 2: Mothers of direct female descendants are eligible for membership at the discretion of their direct descendant daughters.
Section 3: An eligible person becomes a member upon payment of dues, and are granted voting privileges.
Section 4: Any membership conflicts shall be mediated by the Officers of the Executive Committee with a majority vote of the officers making a final decision. Additional advice or a deciding vote can be obtained from the Past Presidents Council if needed.
Article 3: Dues
Section 1: Membership dues are payable before the annual meeting within the fiscal year. The fiscal year for this organization is July 1 – June 30. A date may be chosen by the President to have the dues collected by for the purpose of paying for annual meeting preparations.
Section 2: All members, including those 8-18 years old, are asked to pay dues.
Section 3: The main purpose for having the dues fund are:
A: To contribute towards scholarships given out annually.
B: Fees for maintaining the Brigham Young Granddaughters Association website and electronic payment services.
C: To send flowers to the family upon the death of anyone who has served as past president of the association.
D: To meet the miscellaneous expenses that are necessary to the functioning of the organization.
Article 4: Purpose The purpose of this organization shall be:
A: To issue annual BYGA scholarships to qualified members of the organization.
B: To contribute to 4 charitable service projects each year.
C: To foster and encourage appreciation for our great heritage and strive for further knowledge concerning our ancestor, Brigham Young, and his wives and daughters.
Article 5: Officers
Section 1: Those eligible to be elected as officers in the Executive Committee include dues-paying direct descendants of Brigham Young. Mothers of direct descendants are not eligible for positions on the Executive Committee.
Section 2: The officers of this Association shall consist of the President, Vice President, Secretary, Treasurer, Historian, Technology Specialist, Scholarship Specialist, and Service Project Specialist. All positions are non- ascending officers.
Section 3: These officers shall constitute a committee known as the Executive Committee and shall handle all business of the Association and assist in the planning of activities of the Association.
Section 4: All past Presidents of the Association shall be members of the Past President’s Council, which can be called upon by the Executive Committee when needed.
Section 5: Term of Office
A: All officers shall be elected by a majority vote of the members in attendance at the annual meeting and shall take office immediately following the meeting.
B: It is desirable that all officers serve for as long as they can give service; and be replaced by a regular election upon leaving service.
C: All terms of office may be subject to change and can be handled according to the discretion of the Executive Committee in consultation with the Past Presidents Council. This applies to holdovers, resignations, etc.
D: Should any officer find it necessary to resign before the termination of her term in office, the President shall have the power to appoint someone to take her place for the unfinished term as deemed necessary
Section 6: Additional volunteers may be added to the Executive Committee as non-officer committee members to help with the annual meeting and service projects as needed.
Article 6: Duties of Officers
Section 1: The President shall be the Chair of the Executive Committee. She shall sign the bank application with the Treasurer so that either one may withdraw the Association funds. The President may call the Executive Committee to a meeting when deemed necessary and shall take the lead and responsibility of helping the organization function.
Section 2: The Vice President shall act in place of the President during any period of the Presidents absence or inability to perform her customary duties, and she shall assist the President at all times.
Section 3: The Secretary is responsible for keeping the minutes of all Executive Committee meetings. These minutes should be kept on file for 7 years. A record of the annual meeting shall be kept in perpetuity, this shall be done in conjunction with the Historian.
Section 4: The Treasurer shall be responsible for the collection of dues, contributions of monies for the annual meeting, service projects, etc. She shall have charge of funds of the Association and deposit them into an account dedicated to the Association. The President and Treasurer’s signatures shall be equally valid so that either one may withdraw money for Association Business. The Treasurer shall keep accurate records of all monies received and all disbursements for 7 years, and once a year shall submit a report of the same in itemized form to the Executive Committee. A condensed form will also be shared at the annual meeting and kept in the Treasurers permanent record. The Treasurer will also submit the annual tax forms due at the end of each fiscal year.
Section 5: The Historian will be responsible for the care of the History Book. She shall preserve appropriate items of interest to the Association. She shall keep the History Book up to date and display it at the annual meeting. She shall also gather and maintain the descendant genealogy of the Association. She shall also gather and maintain contact information lists of all the descendants as much as possible.
Section 6: The Technology Specialist shall be responsible for the website maintenance, email communication, and any other technological need.
Section 7: The Scholarship Specialist shall oversee the applications and qualifications of all applicants. She will enlist a panel of impartial judges to make all final decisions.
Section 8: The Service Project Specialist shall be responsible for finding service projects for the members of the association to participate in. She shall enlist the help of members to take assignments as needed.
Article 7: Activities
Section 1: An annual meeting shall be held on the first Saturday in June of each year. Scholarships shall be awarded at the annual meeting.
Section 2: Four service projects shall be selected by the Executive Committee to be completed during the fiscal year.
Article 8: Amendments to this document shall become valid by a majority vote of the members through a survey or in attendance at the annual meeting.